Saving your OneNote class team notebooks to OneDrive as PDFs

This article describes a method for copying your class team notebooks to OneDrive as PDFs. This is as opposed to the method found here, which describes copying your notebooks as notebook packages.

The advantage to this method is that your notebooks will be accessible via any PDF viewer or web browser and the file sizes will be relatively small.

The disadvantage to this method is that any files attached to your notebooks will be lost.

In the below example of a notebook page, the main page content is circled in green and the attached file is circled in red. Using the PDF export method the attached file circled in red would be lost.

If the notebook to be exported has file attachments that you wish to keep, you need to use the export as package method found here.

For the vast majority of notebooks we recommend using the export as PDF method detailed below as PDF files are far easier to view than notebook packages, which require the OneNote desktop app.

To save a class team notebook to OneDrive as a PDF...

1.

 Sign-in to a PC in the library with your school account. Alternatively, sign-in to a personal PC with the OneNote desktop app installed (see this article on installing o365 apps at home if you don't have OneNote desktop)

2.

 Start Teams (either the desktop or web browser app)

3.

 Go to the team with the notebook you want to save.

4.

 Select the Class Notebook tab within the Team

5.

Choose File > Info > Edit in Desktop App

6.

The OneNote Desktop app should start with relevant notebook open. Allow time for the Notebook to open and finish syncing.

Syncing in progress is indicated by this syncing symbol

Once the sync symbol either disappears or is replaced by an exclamation mark - this may take a few minutes depending on the size of the notebook - proceed to the next step.

7.

Within the Notebook app, choose File > Export

• • Export Current: Notebook
  • Select Format: PDF (*.pdf)
  • Choose Export

8.

Create or Choose a folder on your OneDrive where the PDF will be saved. Select Save

9.

The process will begin. If you see a warning about sections not being fully synced, select OK

10.

Once the download finishes you will have a copy of the notebook saved to a folder in your OneDrive. Repeat the process from step 3 for each class notebook that you want to keep.

11.

Once you have saved the notebooks that you want to keep, sign in to OneDrive on a personal device and download the PDFs.