What are SharePoint/theCATalogue/OneDrive?

• SharePoint
• OneDrive
• theCATalogue

You've heard the words being used, but they're a bit confusing...so here's a quick guide as to what each means.

If you want to know more about any of these things, then please contact IT support.

SharePoint®

SharePoint is a Microsoft product, and although it can do more than just store files, though...for now, we'll just focus on this bit...

Basically, wherever files are involved in Microsoft 365 (e.g. OneDrive, Teams) then SharePoint is the platform underneath - managing permissions and lots of other necessary things.

SharePoint is organised into Sites and files are stored in those sites in Document Libraries. Access to each Site is granted to groups of people depending on their role.

For example, secondary schools have a Site for each subject - e.g. Science, and Science will have 3 Document Libraries - Staff, Student and Department Resources.

OneDrive®

As alluded to above - OneDrive (officially called OneDrive for Business in our environment) uses the SharePoint platform as it is all about files and folders.

However, OneDrive is a particular part of SharePoint which we are each given to store our own files.

OneDrive is all about personal files, and by default nobody had access to them until you give them access.

You are allocated 1TB (terabyte) of storage in OneDrive which should be enough - but it isn't impossible to fill it up. If you do, IT support should be informed and they will be in touch with you.

If you use a Windows device, you will probably have a OneDrive app running on there which is syncing your files, and maybe you've synced a couple of SharePoint Document Libraries too.

theCATalogue

Sadly, theCATalogue doesn't get its own little® as it's specific to the Cam Academy Trust and we haven't registered the trademark...yet!

When we talk about theCATalogue, it's the bit of SharePoint we've created for our schools to use - split into Staff Sites, Student Sites, Subject Sites and suchlike.

In secondary schools, theCATalogue has a megamenu (lovingly known as the Burger ) at the top to help you navigate around. Primary schools have a simpler but similar layout.